Gantt Charts can be made using project management software or a spreadsheet like Microsoft Excel or Google Sheets. Project managers should use Gantt charts for project planning and scheduling, allocating resources, tracking the progress of each task at all times and ensuring the smooth and timely execution of critical tasks. Gantt charts make it easy for project managers to identify the critical path to project completion and ensure that there is no delay in those tasks. When the project manager applies resource leveling to the project schedule, it will be easier to level with each task assigned to a single unique resource.As you can see in this example, a Gantt chart enables project managers to have a quick view of project information like:Ī Gantt chart proves useful in keeping a project on track, especially when you have multiple dependencies and many tasks happen simultaneously. The project manager should avoid providing too much detail however, the “right” level is still dependent upon the project. The “right” level may differ between three to six different WBS levels depending on the process steps and work involved.
By decomposing the WBS to “right” level, the project manager can adequately track the work with sufficient control. There is no task ambiguity and project team members know who is working on the individual tasks. Click on the Task Name column or another columnīy providing detailed subtasks, overall project control is improved.It is also helpful to include the Work Breakdown Structure ID in the Gantt chart view. It also holds the team members accountable to the individual deliverables and helps identify any additional dependencies. The plan detail is improved and the project manager can quickly identify the individual tasks by resource. Each subtask is uniquely identified and assigned a resource. Each sub-task contributes to the overall summary task. In the improved WBS (Figure 2), the summarized project task is dependent upon the subtasks in the project plan.
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